Whether you only have a few printers scattered throughout your office or an entire fleet of 200+, securing a way to manage them is essential. There are many benefits of having managed print, but what about the risks of not having it? Let's look at some statistics from professionals in the industry:
- 50% of employees regularly see confidential documents that have been left at the printer for all to see
- 34% have seen confidential correspondence emails or letters that were printed and abandoned
- 19% confessed that they had seen other employees salary details from documents left at a printer
Having a way to ensure that confidential documents remain confidential is of the utmost importance.
Is document security really that big of an issue?
Absolutely. It is an issue in any industry, but especially in healthcare, legal, or government. Remember the Hillary Clinton scandal in the United States? Nobody wants that to happen again, anywhere. People value security, so if you do not ensure that you are also valuing their security, they may well drop you like a hot potato. You risk the exposure of confidential information, and you risk losing credibility.
With all of the risks involved, you need to have a plan to protect your clients and your company. Here are some suggestions:
Say Hello to Personal Printers
Although personal printers have their downsides in bigger offices, there is benefit in having them in a high-security office. If you work in Human Resources, you might consider having a printer just for that department. If you are a lawyer at a law firm, you might consider having your own printer that only you and your assistant have access to.
Encryption is Key
All printers have an internal hard drive that retains all information that the printer has received, and this hard drive is connected to a network. To ensure the protection of confidential documents, look into hard drive encryption.
Know Who Has Been At The Printer
Provide a way for employees to sign into the printer to print their documents, whether this is a manual login, a keycard, an ID swipe card, or security key fob. This also eliminates the printing of documents that people may forget to retrieve.
For any questions or interest in managed print, don't hesitate to contact us!